PDF editing software has become a must-have for individuals as well as businesses and other organizations for its numerous editing and viewing features. PDFs streamlined the document sharing process for the digital age when they were released in the early 1990s.
Rather than having different document formats that are not compatible with all readers or different software, PDFs make it easy for a wide range of people to easily share, view and sometimes, edit PDF documents. PDFs also help arrange a wide variety of different documents into one file eliminating the need for copying, printing, and sharing a load of paper sheets to concerned parties. Read on to know the unique benefits of PDF editors:
1. Creating and Sharing Files
There are several ways to create and share PDF files. All word or document processing programs let users save their initial work or document in a PDF format. Even Google Docs has an option to turn any new Google Doc into a PDF by either exporting it as a PDF or printing the file and saving it as a PDF.
There are many fool-proof ways to create a new PDF file. Using an online PDF tool like Lumin PDF, SmallPDF, Sejda, or a countless number of others, lets users create a brand new form that they can edit, arrange and send within minutes. Users can also use a pre-made PDF template of different official forms that they can alter and change to suit their particular needs.
2. Control and Visibility Options
One defining advantage of the PDF is its wide compatibility. This feature has seen the document format become the dominant one for everyone from governments and corporations to private individuals to share information. PDFs replaced the need to make a hard copy of an important document, which also increased the number of people who would be able to view it.
With that capability came others. As PDFs are sometimes vessels for important, confidential, and private information, they began to implement security features like passwords and digital signature verification, which are unique to the PDF format. Adding a digital signature is now considered a premium feature among PDF programs like Lumin PDF, Adobe, and PDFelement, which allow subscribers to their premium software to add them to any document.
3. Editing and Viewing Options
While PDF viewing software is mostly free – included in the extensions of several browsers like Chrome and Safari – the same software does not allow for editing or manipulating PDF files. For those who want to edit, annotate, add/remove layout designs, insert images, graphics, charts, and other visual media, PDF editing software is crucial to have.
There are also a wealth of different PDF editors – free and premium – that let users make the necessary changes to their PDF files. Some editors offer users the ability to add or remove text, as well as the ability to add annotations or even collaborate with someone in real-time with the same PDF file.
The capabilities of PDF editors depend on the tool themselves and what they offer to users either for free or a premium subscription or membership. Adobe Acrobat Reader, for example, is free to download from the company’s website. Adobe Acrobat Pro, however, is not free but it also offers users much more editing capabilities than the free reader.
4. Compression and File Size Management
PDF files can vary in size in both page numbers as well as file size. Larger, media-rich PDF files tend to take up more space and take longer to load on different viewers. For this reason, many PDF files can be compressed into more manageable sizes that do not affect the visual presentation, layout, or formatting of that file.
PDF file compression is yet another standard feature that PDF programs and software offer in their suite of products. As the file can be more easily shared and viewed when compressed into a smaller size, any worthwhile PDF editor must offer it to its users. It also makes sharing a lot of PDF files easier as they will not take up so much space on a person’s device or hard drive.
5. Security Options
The security that the PDF format offers its users is unprecedented, especially when compared to other popular file types like Docs, Word, and Excel. These formats, as well as others, can often contain important financial data, confidential and proprietary information, or other sensitive materials that should not be widely shared or viewed.
Apart from blocking unauthorized use with passwords and other security features, PDF editors also allow users to add such things as digital signatures and other identifying prompts before letting the user access the entire document.
Locking a PDF with an unbreakable password is important to putting out there to the public, but when that password is forgotten or no longer necessary, several sites also have an unlocking feature that frees the users from having to enter a password to access the file.