Ensuring Data Security with Remote Workers

Ensuring Data Security with Remote Workers

A recent study by Gartner forecasts that remote workers will account for 32% of the employees working worldwide by the end of 2021.

The Covid-19 pandemic situation has added fuel to the fire and compelled organizations to permit their employees to work from home for their security. Employees working from home or other off-site premises permanently are called remote workers. In contrast, employees working away from their offices for days, weeks, or months are hybrid workers.

When the destination of working (home) is favorable, the productivity of these remote workers is bound to increase. But the rise in productivity is followed by the rise in cyber-threat.

When the work is restricted to office premises, data security and device security can be ensured. Still, when remote working is involved, there are ample chances of cyber-criminals attacking unsecured devices, taking advantage of technological defects, penetrating via lapses in cybersecurity systems, or other security defects, for gaining sensitive data.

Organizations should take stringent security measures to prevent intruders from accessing their networks and compromising remote devices.

Let’s check out some of the areas that businesses should focus on to ensure the data security of remote workers.

Tips to Ensure Data Security of Remote Workers

1. Create a Cybersecurity Policy

Establish a cybersecurity policy and brief your employees regarding the same to bid goodbye to data breaches.

Outline email security measures, set password requirements, set policy on network accesses, details on how employees should comply with security protocols, etc., and ensure that all your remote and on-site employees have read and signed the same.

Having a written security policy will compel the employees to be vigilant and secure their data.

2. Offer Cybersecurity Training

Research by IBM indicates that 95% of cyber-security breaches are caused by human error. System misconfiguration, use of outdated software, easy passwords, default user names, loss of device, unsecured device, clicking on a malicious link, etc., all contribute to a successful cyber-attack.

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Cybersecurity training to all employees (hybrid & remote), make them aware of the threats, how to recognize them, and how to respond in case of contingencies. In the case of remote employees, the awareness to use VPN and encryption security makes them more resilient to face cyber-attacks.

3. Ensure all Internet Connections are Secure

Hackers are always on the lookout for unsecured Wi-Fi connections, simplifying their penetration task into the systems. If remote workers working from home or other workplaces are using unsecured Wi-Fi networks, the chances of a breach are very high.

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Since these workers are already made aware of VPN (Virtual Private Network), compel them to use its VPN, which encrypts Internet traffic during the data transfer process. VPNs like CyberGhostNordVPNExpressVPN, etc., are a few popular names.

4. Use Bidirectional Encryption

Organization networks transmit sensitive data which needs security. Remote working infrastructures have unsecured endpoints, which make sharing of data a risky process.

Instruct your IT teams to develop remote working infrastructures with secured web platforms equipped with SSL (Secure Socket Layer) /TLS (Transport Layer Security) and 256-bit encryption. These web platforms encrypt all the communications and data in a bidirectional way.

Example: Use a Comodo SSL Wildcard from SSL2BUY to secure your web. This SSL certificate is available at a budget-friendly rate ($44/year) with this authorized reseller, which offers a varied range of SSL certificates at low prices.

This Wildcard SSL certificate secures unlimited first-level sub-domains with 256-bit encryption, including the root domain.

Features:

  • Quick Issuance
  • 2048-bit CSR Encryption
  • $10,000 Warranty
  • 99% Mobile-Browser Compatibility
  • Includes Trust Seal
  • Unlimited SSL Re-issuances
  • Refund Policy

Encryption security makes data unreadable and helps in secured data transmission. It also prevents intruder access to networks and permits remote workers to work in a secured way.

All work-from-home employees should be instructed to use these secured platforms for office tasks.

5. Use Strong & Unique Passwords

Weak passwords tend to be open gateways for unauthorized penetrations into the network. Hence, your employees, especially remote workers, should be advised to use strong and complex passwords and avoid using the same ones again.

Unique passwords, different passwords for varied accounts, complex passwords with a combination of all keyboard keys, etc., are the first shield against hackers.

Invest in a Password Manager Tool that helps your remote workers track their passwords and store the same in a digitally encrypted vault.

6. Use MFA

Multi-factor authentication is the best method for the verification of identity. Since multiple information, including passwords, pin code, security number, security question, OTP, etc., is needed, it becomes difficult for the hacker to access the network.

Use MFA to ensure the security of data in such remote workplaces.

7. Regulate the use of Personal Devices

Many organizations implement BYOD (bring your device) policy. Though this policy has its pros, there are a few cons from the security point of view.

It threatens remote workers whose devices may be unprotected, not secured with a password, or maybe have outdated antivirus software.

To eradicate this risk, the company must have a BYOD policy restricted solely to office employees, whereas remote workers should strictly use company devices.

8. Help Employees in Securing Devices

Network security will be weak if device vulnerability persists. Therefore, companies should ensure that their employees have all the security tools to secure their devices connected with the network for robust security.

AI-powered cloud platforms like Guard Dog helps in tracking device vulnerabilities and in eliminating cyber threats by acting as a proxy for devices to networks.

9. Use Zero-Trust Network Access (ZTNA)

The tremendous surge in remote workers has put a huge strain on network security. Though using VPN is one of the solutions stated above, using ZTNA security solutions helps support scalability and minimize the attacks, thus securing networks irrespective of the workplace.

work-from-home

 

VPNs are limited to location connections, whereas ZTNA connections help expand the security boundaries and enhance the user experience of remote workers.

It bolts the access to networks for employees whose access credentials don’t match and minimizes the chances of security breaches.

Few More Tips

  • Monitor employee’s remote workplaces and information
  • Be vigilant against phishing attacks
  • Encrypt all sensitive data
  • Ensure endpoint security
  • Limit the access and admin rights
  • Install Anti-virus software and anti-malware software
  • Backup your applications and data to the cloud
  • Run software updates regularly
  • Never leave your device unattended
  • Keep your work separate
  • Keep a backup plan ready

Final Words

Companies having remote workers should implement stringent security measures as mentioned above to secure organization data and networks.

Employee awareness and training, robust security of networks and devices, updated antivirus software, and SSL encryption security all clubbed together can help secure the data of remote workers and keep hackers away from your network.

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